The Undefined Terms tab in the Definition Report helps you identify capitalized nouns or phrases in your agreement that don't have an associated definition. It's a quick way to make sure your document is complete and to prevent potential ambiguity caused by terms that look like they should be defined but aren't.
Reviewing potential undefined terms
Definely Draft automatically flags any term that is capitalized throughout your document but lacks a formal definition. These may be:
Terms that need defining, or
Standard terms that don't actually require a definition (false positives).
To see how many times a flagged term appears in your document, click the gray heading box next to it. Definely will expand the card to show a snapshot of every occurrence in the panel, so you can see at a glance where the term is being used.
To dig into a specific occurrence in context, click the box for that occurrence in the side panel. Definely will open the reference in the side panel with the term highlighted in yellow, so you can see how and where it's been used and decide whether it genuinely needs a definition.
Adding a definition
If a flagged term needs a definition, click Insert Definition next to the term. This opens the Insert Definition dialog, where you can:
Confirm the keyword.
Choose where to insert the definition.
Add your definition wording.
Once inserted, the new definition is placed in the correct alphabetical order in your definitions section and matches the formatting already used in the document, so it slots in seamlessly without any manual reformatting.
Replacing a term
If you'd prefer to use different terminology, or change a wrongly capitalized term to lower case, rather than define the existing term, click Replace to substitute the term throughout your document. This is useful when you want to:
Tidy up inconsistent capitalization.
Switch to alternative phrasing that better fits the rest of the drafting.
Hiding standard or false-positive terms
Some capitalized terms are widely recognized and don't need a definition, for example, "Board of Directors" or "Shareholders". You can hide these so they don't clutter the Undefined Terms list.
When you hide a term, you'll be asked to choose between:
Hide for this document only: the term will be hidden just in your current agreement.
Hide across all documents: the term will be hidden in all future documents you work on, helping you build a personalized library of standard terms.
This keeps the Undefined Terms list focused on the items you actually need to action.
Restoring hidden terms
If you need to review or restore a hidden term:
Navigate to the Hidden tab in the Definition Report.
Find the term you want to restore.
Click Restore to return it to the Undefined Terms list.
This gives you full control over which terms are flagged for review in your documents, so nothing is hidden permanently by mistake.
