Editing mistakes are easy to miss in a manual proofread and can undermine the polish of an otherwise strong document. The Editing Mistakes category in Definely Proof acts as a safety net, catching the small inconsistencies that slip past even a careful review so your final draft is clean before it goes out.
Where to find Editing Mistakes
Open the Proof tab in the Definely panel and select the Editing Mistakes category. Proof will list the issues it has surfaced, grouped by subcategory.
What Editing Mistakes covers
In the Editing Mistakes category, Definely flags issues such as:
Spacing and punctuation issues: stray double spaces, missing or extra punctuation, and other small typographical slips.
Duplicated paragraphs: accidental copy-paste duplicates you can delete in a couple of clicks.
Paragraph numbering: gaps, repeats or out-of-sequence numbers in the body of the document.
Numbers and wording issues: places where a figure has been written as a number and as a word but the two don't match.
Numbers and wording: a worked example
A common drafting slip is where a value appears as both a number and a word, but the two no longer agree, for example, 100 written as a number with "1000" in brackets next to it.
When Definely flags this, you can choose how to resolve it:
Match the word to the number (so "100" stays and the wording is updated to match), or
Match the number to the word (so the wording stays and the numeral is updated to match).
Either way, the figure and the words will agree once you've actioned the fix, so the document reads consistently.
Fix, flag or hide
As with every Proof category, each editing mistake gives you the same three options:
Fix: apply the suggested change.
Flag for future review: leave a marker on the issue so you (or a colleague) can come back to it.
Hide: remove the issue from the list if it's a false positive or a deliberate choice.
That's how you can use Definely Proof to identify and fix editing mistakes, a quick safety net to run before sending a document out.