Drafting notes (square brackets, highlights, "TBD"s and stray comments) are easy to leave in a document by accident, and easy to miss on a final read. The Drafting Notes category in Definely Proof surfaces them all so you can confirm every placeholder has been actioned before the document is finalised.
Where to find Drafting Notes
Open the Proof tab in the Definely panel and select the Drafting Notes category. Proof will list everything it has identified, grouped by type.
What Definely flags
In the Drafting Notes category, Proof picks up the markers and placeholders most commonly used while a document is being drafted, including:
Square bracketed text: anywhere
[ ]brackets appear in the document.Underlining, highlighting and underscoring: formatting that's typically used as a temporary visual flag while drafting.
Comments left in the document, so you can quickly remove anything that wasn't intended for the final version.
TBD and TBC mentions: placeholders for content that still needs to be confirmed.
Any use of the word "draft": a quick way to catch lingering references to earlier versions of the document or drafting notes that may be left in.
Surfacing these together gives you one final pass to make sure every drafting note has been resolved, and then deleted, before the document is finalised.
How to action drafting notes
You'll notice this category does not provide a fix button. That's deliberate, Proof is flagging these to you rather than guessing what they should become, so you stay in full control of the decision.
For each issue you can:
Remove or action it in the document directly in Word once you're satisfied it's been complete.
Flag for future review: leave a marker on the issue so you (or a colleague) can come back to it.
Hide the issue from the list if it's a false positive or a deliberate choice.